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Learn how to control Descriptive Flexfield (DFF) visibility using Visual Builder Studio in Oracle Fusion HCM. Explore configuration steps, use cases, and best practices to enhance UI flexibility.
When organizations migrate HR systems to Oracle Fusion HCM, managing configuration differences across multiple business units and legal entities becomes critical. In large transformation programs—especially those involving parallel projects—ensuring that users see only relevant fields during transactions such as hiring employees can significantly improve data accuracy and user experience.
In this blog, we explore how Visual Builder Studio (VBS) can be used to conditionally display Descriptive Flexfields (DFFs) on the Assignment page based on Business Unit, using a real-world migration scenario.
During a recent HR system migration project, employee data was being moved from HR.net to Oracle Fusion HCM. The organization was running two parallel implementations within the same Fusion environment:
The EDFM setup was significantly larger and more complex, consisting of:
To support EDFM-specific data capture requirements, 10+ Descriptive Flexfields (DFFs) were created on the Assignment page.
However, these fields were only relevant for EDFM business units, not for Hartree.
When a user performs a Hire an Employee transaction:
To meet this requirement, Visual Builder Studio (VBS) was used to customize the Assignment page UI.
VBS allows developers to add conditional logic that controls the visibility, behavior, and interaction of fields in Oracle Fusion Redwood pages.
First, the required EDFM-specific fields were created as DFF segments on the Assignment entity/Page.
Examples of fields might include:
These fields were deployed and made available on the Assignment page.
The organization categorized business units based on project ownership.
Example:
| Business Units | |
| EDFM DV20 Coffee | EDFM |
| Back Office | Hartree |
Only the EDFM business units should populate configured DFF fields.
Inside Visual Builder Studio, visibility rules were applied to the DFF fields.
The logic checks the selected Business Unit during the hire transaction.
Example Logic:
If Business Unit = “ALL EDFM BU’s”
Then Show EDFM DFF Fields
Else Hide EDFM DFF Fields
This logic was extended to include all EDFM-related business units.
Within VBS:
$fields.BusinessUnit in [‘ALL EDFM BU’s’]
If the condition evaluates to true, the DFF fields appear.
If false, the fields remain hidden.
Implementing conditional field visibility using VBS provided several advantages:
Users only see fields relevant to their business unit.
Irrelevant fields are hidden, preventing accidental input.
The Assignment page remains streamlined and easier to navigate.
Additional EDFM business units can be easily added to the visibility rule.
Both Hartree and EDFM projects can operate within the same Fusion instance without UI conflicts.
If you are implementing conditional UI logic in Oracle Fusion HCM, consider the following best practices:
As organizations consolidate HR platforms into Oracle Fusion HCM, the need for flexible UI customization becomes essential. Using Visual Builder Studio (VBS) to control the visibility of Descriptive Flexfields (DFFs) based on Business Unit is a powerful approach to managing complex multi-project environments.
In the EDFM migration scenario, this solution ensured that only EDFM users interacted with EDFM-specific fields, while Hartree users experienced a simplified interface—leading to improved usability and cleaner data capture.
If you’re working on Oracle Fusion HCM implementations, Redwood UI customizations, or VBS configurations, this approach can help streamline your UI while supporting multiple business structures within the same environment.
Connect with us for End-to-End Implementation, Enhancement, Updates, and Support for Oracle HCM.
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