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Peoplesoft latest HCM PUM 41 release supports uploading relevant dependent documents for approval and tracking it status by employees & Benefits Administrator.
Most of the organizations provide benefits to employees and their dependents. To get benefits to their dependents employees required to submit documents to get it approve and processed. Peoplesoft latest HCM PUM 41 release supports uploading relevant dependent documents for approval and tracking it status by employees & Benefits Administrator.
There may be some scenario where employees need to add new dependent or modify the dependent data. Below actions are performed to add or modify dependent data.
Login to HRWT and go to Employee Self Service 🡪 Benefits Details 🡪 Dependent/ Beneficiary Info
Add new dependent or select existing dependent to modify the details.
After entering Dependent details, attach supporting documents and submit the request.
If Dependent documents are not uploaded, Incomplete link displays to instruct employee to upload what type of document to upload for approval based on dependent & benefit type.
For suppose if an employee adding missing attachment for new born child then document list as shown,
Employee can view the uploaded document for dependent.
Benefits Administrator can upload supporting documents of dependent on behalf of employee if required in Benefits Attachment page.
To qualify the dependent Benefits Administrator review the uploaded document and approve the request in Pending Approvals page.
On Approval of dependent documents, Qualified Dependent option enabled in Dependent Beneficiary page.
Benefits Administrator can keep track of unqualified dependents of an employee. In Benefits WorkCenter new exception “Dependents Not Qualified” added to track, Dependents not qualified.
Unqualified dependents skipped in benefits administration processing, until dependents approved with proper document.
Navigation: Workforce Administrator > Benefits WorkCenter
Benefits admin select dependent Actions dropdown to send notification to the employee.
Benefits Administrator has option “Enable Dep Proof” checkbox to allow only qualified dependents for benefits administration process.
Navigation: Set Up HCM > Product Related > Automated Benefits > Eligibility and Event Rules > Event Rules Table
Review error message of unqualified dependents:
Dependents, which are not qualified, will throw an error message when running the Benefits Administration process. In below navigation Benefits Admin review the error messages.
Navigation: Benefits > Manage Automated Enrollment > Review Processing Results > Benefits Processing Messages
Benefits Administrator review the dependents unqualified then send notification to employee regarding error message received. Employee uploads the required documents, Benefits /administrator also have option to upload document. Once the dependent request approved, dependent will get benefits in the next run of benefits process.
Author
Ashadulla Shaik
PeopleSoft Practice.
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