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Oracle HCM Cloud enables efficient implementation of Compensatory Type Absence, allowing organizations to seamlessly manage and track employee compensatory leaves. In this blog, let's dive deeper into compensatory type absence implementation.
Oracle HCM Cloud enables efficient implementation of Compensatory Type Absence, allowing organizations to seamlessly manage and track employee compensatory leaves. With comprehensive configuration options and automated workflows, Oracle HCM Cloud simplifies the process, ensuring accurate recording and calculation of compensatory time off, enhancing workforce management efficiency.
It would be fantastic for managers if there was a way to track all the offline overtime done by employees and systemize it to manage the Comp off which employees can avail later. Here we discuss how we can achieve this by quickly adopting Oracle HCM Standard features in the Absence.
An in-depth, step-by-step guide to implementing a compensatory type of absence plan, which is a type of absence management plan that allows employees to receive compensatory time off when they work overtime.
Fig 1.1 Employee’s Compensatory Plan Details Page
To configure a compensatory plan, navigate to My Workforce » Absences » Absence Plans (Also search directly for the task Absence Plans). On the Absence Plans page, click on the + Create button and enter details as follows on the Create Absence Plan pop-up window.
Fig 2.1 Create Absence Plan Pop-up Window Page
On Create Absence Plan page, In the General Attributes section enter details as follows
In compensatory plans, you must specify the validity period for earned compensatory time. There are four options to choose from:
Fig 2.2 Compensatory Plan Attributes Set-up Page
On the Participation tab, scroll down to the Eligibility section, where you can attach an employee profile to determine eligibility. Because no eligibility profiles are assigned to this article, everyone from that LDG is eligible to participate.
The Plan Rule tab looks very similar to the Accruals tab available for accrual plans but offers fewer options.
Fig 2.3 Compensatory Plan Rules Set-up Page
Click on Entries and Balances. It is normally possible to obtain the balance (entitlement) of a compensatory absence plan from Oracle Time and Labor (OTL). It is possible to adjust the entries and balances manually in this situation by using the Entries and Balances tab. For the Manual Adjustment section, enter details as follows
For the Expiration Date Updates section enter details as follows
Fig 2.4 Compensatory Plan Entries and Balances Set-up Page
Finally, click on the Save and Close button to complete the compensatory absence type configuration.
Navigate to My Workforce » Absences » Absence Type. On the Absence Types page, click on the + Create button and enter details as follows on the Create Absence Type pop-up window
Click on the Type Attributes tab and enter the following details in the General Attribute section.
In the Duration Rules section, enter details as follows.
In the section dedicated to Absence Record Maintenance, kindly input the details as specified below.
Fig 3.1 Compensatory Type – Type Attributes Set-up Page
Fig 3.2 Compensatory Type – Plan and Reasons Page
Click on the Plans and Reasons tab, in the Absence Plans section, click on the Select and Add button. On the Select and Add Plan to Type pop-up window enter details as follows and click on the Ok button.
Fig 3.3 Compensatory Type- Duration Rules Section in Type Attributes Page
Finally, click on the Save and Close button to complete the compensatory absence type configuration.
Run the process “Update Accrual Plan Enrollments” to enroll all eligible employees in the absence plan or enroll each employee individually.
To allocate or adjust the compensatory balance of any employee navigate to My Team > Absence Balance > Search for the employee.
Fig 4.1 Employee Absence Balance Page From Manager’s My Team Reportees Page
Click the plan to open its details. Managers can enter compensatory time off using the Add button. Enter details that the employee deserves.
Fig 4.2 Manager Able To Apply Compensatory Leave For Qualified Reporters
Fig 4.3 Compensatory Plan Details Page After Applied Leave
Select Compensatory Time Off in the Absence Type field of the Add Absence page. Click on the Submit button after entering the absence for a single day, noting down the duration calculated by the system.
Fig 4.4 Managers Can Add More Compensatory Time For their Reportees
As the absence request is submitted from the HR login, it would not require any approval.
Author: Bhuvaneswari Durairaj, HCM Consultant
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