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Employee Calendar makes tasks easy – PeopleSoft HCM 42 feature

Calendars play an essential role in our daily routine work to help us stay on task and be productive and prioritize.

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Employee Calendar makes tasks easy – PeopleSoft HCM 42 feature

Calendars play an essential role in our daily routine work to help us stay on task and be productive and prioritize. Employee Calendar feature delivered as part of PeopleSoft HCM PUM 42 supports many tasks with fewer clicks such as: Viewing the meeting schedules, Absences, Birthdays, Pending tasks, and much more.

The Employee Calendar can be explained as in the steps below:

  • Employee can view his/her own Calendar, as well as peers & Managers Calendar
  • Employees can view events such as Request Absence, Work Anniversaries, Schedules, Holidays & Birthdays.
  • He/ She can submit the Absence or perform any related actions on behalf of the employee.

To access the Employee Calendar please login into HRMS (Image 42):

Navigation: Employee Self Service > Employee Calendar tile

Fig 1: Homepage

After entering into the Employee Calendar tile, the employee/end user can view the Employees Team Calendar page.

Here they can see the employees who are the direct reports to the same manager (peers) and also the detailed calendar which will show all the important details on the particular dates. There is also an interesting filter provided to view the calendar Weekly or Biweekly.

Graphical user interface, text, application, email Description automatically generated

Fig 2: Team Calendar

To request an absence for self, the employee needs to click on the required date. The details page will pop up and then user needs to click on the action menu and select the Request Absence option as shown below.

Graphical user interface, text, application Description automatically generated

Fig 3: Details of Employee

Graphical user interface, text, application, email Description automatically generated

Fig 4: Request Absence

After entering the details, the employee shall click on the Submit button. Employees can view their request in approval status on the Calendar. They may cancel the request or view the request by clicking on the particular applied date.

Employees can also view their Team members’ tasks/actions by selecting the particular employee and selecting the date. (The security for the same is configurable based on business needs). They can view their schedules or absence as shown below.

Graphical user interface, application Description automatically generated

Fig 5: Details of team member

Business Benefits:

  • Maximum information with minimal clicks
  • Complete visibility makes resource scheduling easier
  • Two-way sync saves time and boosts productivity
  • Better capacity planning leads to happier employees
  • Lean on a group calendar for greater accountability

Author:
Aditya Babanagare
Associate Consultant – PeopleSoft

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