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Enhancing Managerial Oversight with Strategic Absence Planning

Discover how Oracle Fusion HCM's Absence Planning page streamlines absence management for line managers, enhancing productivity with efficient review, conflict resolution, and visual planning.

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February 27, 2024

Enhancing Managerial Oversight with Strategic Absence Planning

Efficient absence management is crucial for any organization to maintain productivity and ensure a balanced workload. To aid line managers in this task, Oracle Fusion HCM has introduced the Absence Planning page, a powerful tool designed to simplify the process of reviewing and approving absence requests. This feature offers three distinct views to accommodate various managerial preferences: Main Table, Conflict, and Timeline. In this blog post, you will find step-by-step instructions on how to access and utilize the Absence Planning page effectively.

 

To enable access for absence planning for managers, follow these two steps:

1. Add the duty role “Plan Absences by Manager (ORA_ANC_PLAN_ABSENCES_BY_MANAGER)” to managers.

2. Enable the profile option ‘ORA_HCM_VBCS_PWA_ENABLED‘ in the Manage Administrator Profile Values page.

 

To begin using the Absence Planning page, line managers must follow these steps:

  • Navigate to the Home page and click on the My Team tab.
  • Under quick actions, select Show More.
  • Click on Absence Planning within the Absences section.

 

Absence Planning Views:

The Absence Planning page offers three distinct viewing options, each tailored to meet specific managerial needs:

 

1. Main Table View:

Main-Table-View-for-Manager

Fig.1: Main Table View for Manager

 

This view allows managers to:

  • View absence of direct reports.
  • Review absence requests that require approval.
  • Approve or deny individual or multiple absence requests.
  • Sort and filter available columns for detailed analysis.
  • Example: John, a line manager, needs to review and approve several upcoming vacation requests from his team members. He opts for the Main Table view to efficiently manage these requests in one central location.

 

2. Conflict View:

Conflict-View-for-Manager

Fig.2: Conflict View for Manager

 

Managers can utilize this view to:

  • Identify potential scheduling conflicts between employees’ absence requests.
  • Example: Lia, a line manager, needs to ensure that key team members are not absent simultaneously. By selecting the Conflict view, she identifies overlapping absence requests and can take appropriate action.

 

3. Timeline View:

Timeline-View-for-Manager

Fig.3: Timeline View for Manager

 

  • This view presents absence data in a chronological format, providing a clear visual representation of multiple absence requests and scheduled absences.
  • Example: Michael, a line manager overseeing a project with strict deadlines, prefers to view absences in a timeline format. This allows him to allocate resources effectively and ensure project milestones are met.

 

Benefits:

  • Efficient Review and Approval.
  • Holistic View of Team’s Absences.
  • Conflict Resolution and Resource Allocation.
  • Visual Planning for Projects.
  • Enhanced Data Analysis.
  • Streamlined Communication and Decision-Making.
  • Improved Productivity and Workload Management.
  • Time Savings and Reduced Administrative Burden.

 

The Bottom Line:

Oracle Fusion HCM’s Absence Planning page emerges as a game-changer for organizational efficiency by providing a comprehensive solution for absence management. With the Main Table, Conflict, and Timeline views, line managers gain enhanced oversight, allowing for efficient review and approval of absence requests. This tool not only simplifies managerial tasks but also contributes to conflict resolution, resource allocation, and visual planning for projects. The result is improved productivity, streamlined communication, and reduced administrative burden, making strategic absence planning an indispensable element for fostering a balanced and productive workplace.

 

Author: Oviya Rajasekaran, Oracle Fusion Consultant

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