Oracle has delivered Absence Balance and Forecast Enhancements in PeopleSoft HCM Image 43 Update. Absence Balance and Forecast Enhancements has improved the self-service experience and provides the real-time result for all the absence elements.
Users can view the absence balance as of today based on the Forecasting elements. Admin can display the Forecasting message as per the absence management rules. You can define the criteria for issuing a success, warning, or Error message at end of the forecasting process. Real-time forecasting will provide you the real data based on the calendar period and future absence data.
The Forecasting Option will provide the below mentioned two features
- Forecasting Request Enabled
- Forecasting Balance Enabled
Note: Users can select one or both check box options at times based on the business requirement.
1. Forecasting Request Enabled
Select the Forecasting Request Enabled check box (Fig1.1) to enable the self-service users to run the online Absence forecasting process. This ensures a forecast balance button to appear on the Employee request absence page and Manager request absence page.
Navigation: Set Up HRMS >> Product Related >> Global Payroll & Absence Mgmt >> Absence Management >> Country Setup for Absence Take >> Forecasting Grid.
Fig.1.1 Forecasting Grid with Request Enabled
2. Forecast Balance Enabled
Select the Forecast balance Enabled check box (Fig.1.2) to enable the self-service users to run the online Balance Inquiry Process. This ensures a view Forecast Balance link to appear on the request Absence pages and view Absence Balances pages.
Fig.1.2 Forecasting Grid with Balance Enabled
The retrieval period will retrieve the data based on the last processing calendar period.
The Retrieval period will provide the two features mentioned below
- Last Finalized period
- Last Processed period
Note: Users can select either of them, which controls the View Absence Entitlement balance based on the business requirement.
1. Last Finalized Period
Users can select the Last Finalized Period (Fig.2.1) option to show the Absence balance, based on the last Finalized calendar.
Navigation: Set Up HRMS >> Product Related >> Global Payroll & Absence Mgmt >> Absence Management >> Country Setup for Absence Take >> Balance.
2. Last Processed Period
Users can select the Last Processed Period (Fig.2.2) option to show the absence balances based on the last processed calculated calendar.
This option enables real-time calculation of balance as of today. When the user requests a leave of absence, the system calculates your current balance as of today and recalculates it based on the number of hours or days you are requesting.
Navigation: Set Up HRMS >> Product Related >> Global Payroll & Absence Mgmt >> Absence Management >> Country Setup for Absence Take >> Event Entry.
Fig.3 Event Entry
The calculation rule is a period will identify the begin date and end date of the calendar period.
Under the Calculation Rule, we have two options as mentioned below
- Limit By Months-Backward
- Limit By Months-Forward
- Limit By Months- Backward & Limit by Months-Forward
- Define the range of months before and after the current date in which submitted the absence request must fall to be eligible for cancellation.
Let us consider, that the Limit By months – backward is set to 2 and the Limit by Months- Forward is set to 3. In this case, On March 18 users would be able to cancel the absence request submitted for January 1 till June 30.
Navigation: Global Payroll & Absence Mgmt >> Payee Data >> Review Absence Balance >> Current Balances.
Fig.4 Current Balance
Users can review the current Absence balance, based on the absence elements.
Navigation: Global Payroll & Absence Mgmt >> Payee Data >> Review Absence Balance >> Forecast Balances.
Fig.5 Forecasting Balances
Enable Element Trace
Enable the Element Trace check box enables to generate the element resolution chain for forecasting. The resolution chain helps the admin to debug forecasting inaccuracy by analyzing the calculated data.
Navigation: Self-service >>Time Reporting >> Request Absence.
Fig.6 Request Absence
Absence Management will provide an option to ensure whether users are eligible or not. Once the user clicks on the Check Eligibility button, the system will check eligibility based on past and current absence requests.
Fig.7: Eligibility Details
Self-service provides the feature to view your absence balance before requesting the absence.
Fig.8 View Balances
Benefits | Oracle PeopleSoft 9.2 Absence & Forecast Management
- Improves self-service Experience.
- Calculates real-time forecasting for all the absent elements.
- Forecasts absence balance after and before the calendar period is finalized.
- Provides Eligibility for the next absence request based on the forecasting result.
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The bottom line:
Leave management is one of the important elements for every company. With the help of PeopleSoft absence management enhancement, users can check their current balance in Realtime. If any of the users apply for a leave request, with the help of the current PeopleSoft PUM 43 absent management feature, now the system will determine the existing leave balance as of today and recompute it as per the no. of days or hours that the user is requesting. Thus, users can get more detailed information about their leave management in a simple way.
PeopleSoft Consultant – Kovaion
FAQs | Oracle PeopleSoft 9.2 Absence & Forecast Management
What is PeopleSoft absence management?
Absence Management is just a PeopleSoft HRMS application suit. It allows the firm to automate the process for planning and paying off compensation (like casual leave, sick leave, annual leave, and so on) for the employees. Absence management offers a variety of self-service pages for both managers and employees to raise and as well as to approve the absence request.
What is forecasting in PeopleSoft?
In Peoplesoft absence management, the forecasting feature is to see whether the respective employee holds sufficient leave balance to request future-dated absence
What is the difference between an absence type and an absence plan?
Absence plans are utilized to grant and deduct entitlements, whereas absence types are utilized to record absence entries