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Learn how to automate job requisition approvals in Oracle HCM by setting expiration deadlines. Ensure timely decision-making and streamline hiring by auto-rejecting unapproved requisitions after a defined period.
Business Requirement: Job requisition approvals need to be incorporated into an automated process, requiring completion within a specific timeframe. If the approval is not completed within this period, the requisition should be automatically rejected.
A job requisition must be approved within 1 hour. If no action is taken within this timeframe, the transaction will be automatically rejected.
Step 1: Navigate to My Client Groups > Hiring to create a new job requisition.
Fig 1: Navigation to the Hiring Page
Step 2: Click on (+ Add) to initiate the creation of a new job requisition.
Fig 2 Navigation to the Job Requisition page
Step 3: Fill in the required details for the job requisition and submit the transaction.
Fig 3: Job Requisition creation page
Step 4: The transaction is routed as per the defined workflow.
Fig 4: Workflow page
Step 5: If the transaction is not approved within 1 hour, it will automatically expire and the job requisition will be marked as Rejected.
Fig 5: Workflow expiration page
Step 6: As per the requirement, the system enforces rejection of the job requisition after the defined time period of 1 Hour.
Fig 6: Configuration page to verify Job Requisition status
Implementing automatic rejection of unapproved job requisitions ensures that the recruitment workflow continues without unnecessary delays. This prevents bottlenecks in the hiring process caused by inaction or missed approvals, enabling HR teams to operate with consistent momentum and efficiency.
By configuring a defined approval deadline—such as 1 hour—organizations encourage approvers to act promptly. This fosters a culture of accountability and timely decision-making, improving the overall effectiveness of the job requisition and hiring approval process within Oracle HCM Cloud.
Expired and inactive job requisitions are automatically removed from the approval queue, helping HR teams avoid clutter and focus on high-priority and valid hiring needs. This cleanup mechanism enhances productivity and ensures a lean and responsive recruitment pipeline.
Automating job requisition expiration reduces manual follow-ups and administrative overhead, freeing up time for strategic HR initiatives. The result is a more streamlined and agile talent acquisition process that aligns with business objectives.
By ensuring that only actively managed job requisitions move forward, the system reduces unnecessary delays in the recruitment process. This leads to faster hiring cycles and a more positive experience for candidates.
Step 1: Click the Bell icon to access the notifications list.
Fig 7: Bell notification alert
Step 2: Click “Show all” to access the BPM Worklist
Fig 8: Navigation to the BPM Worklist
Step 3: Select the Worklist link.
Fig 9: Worklist page
Step 4: Click on Administration.
Fig 10: BPM Worklist page
Step 5: Search for the task RequisitionApprovalHumanTask.
Fig 11: Searching for Approval Rules
Step 6: Click on Deadlines, then click the Edit icon.
Fig 12: Deadline configuration
Step 7: Define the expiration time (e.g., 1 Hour) and then click Save and Commit to activate the configuration.
Fig 13: Expiration configuration
Automating the rejection of job requisitions after a defined time period improves both the speed and accountability of your hiring process. It’s a small configuration with significant impact—helping teams stay agile, focused, and productive.
At Kovaion, we help organizations configure intelligent automation within Oracle HCM, including deadline-based job requisition approvals that boost efficiency and accountability.
Whether you’re looking to implement workflow automation or enhance your overall talent acquisition strategy, our experts are here to support every step.
Contact us today to optimize your Oracle HCM workflows and drive faster, smarter hiring decisions!
Author: Mohamed Eliyas Nagoor Meeran, Associate Consultant
Connect with us for End-to-End Implementation, Enhancement, Updates, and Support for Oracle HCM.
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